There is a good reason why Office 365 (O365) is so dominant as the ‘go-to’ software for business, but by adopting O365 too quickly, are you being blind-sighted by the other essential areas of your IT landscape without doing the necessary gap analysis?
Office 365 is a tool used as part of an IT strategy. It’s designed to help your business work more efficiently by providing you with essential office software that you can use anywhere in the world, with all documents centralised in one place for improved collaboration and efficiency.
On the other hand, Office 365 isn’t an IT strategy because it doesn’t support your specific security and data retention policies. It’s essential that you analyse your IT regularly so that you can minimise any potential weak-spots in your IT approach.
Here are some questions to ask yourself:
How long do I need to keep the organisational data stored?
If you’re an organisation that needs to store data for long periods, then you should already know of Office 365’s 30-day retention policy after you delete a file to the recycling bin. Unless stored elsewhere you’ll potentially lose access to critical data via corruption or ransomware. A system in place that’s capable of storing data for safekeeping and auditing may be vital for your industry regulations.
The average length of time from data compromise to discovery is over 140 days, yet default settings only protect for 30-90 days.
While Microsoft does allow business administrator’s limited customisation to extend the retention period of their recycle bin, this feature takes up a lot of disk space at considerable additional expense.
Do I need to enforce password and 2-FA policies?
If 15, 30 or 60-day password changes and 2-FA on login is standard protocol for you, then you should already know that there isn’t currently a way of enforcing this through O365, leaving your business vulnerable. Managing access from one place would improve the efficiency of your security policies and reduce human-error considerably.
What’s my ransomware prevention strategy?
Recovering files infected by ransomware is without question business-critical. In the event of a ransomware attack, getting back to business, as usual, is vital for business continuity. It’s crucial that the integrity and recovery of your data are first-class. Sensitive information that’s exposed could cost you your business.
Using Office 365 isn’t the issue as long as you know its limitations. The vulnerability of only using Office 365 is the potential weak spot.
So what is Nimbox doing about this?
We’re offering a 14-day free pilot of Nimbox for you to use. No obligation, limited details required from you and a human to speak to if you need it.
Nimbox works great alongside Office 365 for your secure cloud collaboration requirements:
- Infinite file revisions for data loss and human-error prevention
- Share files securely outside your organisation
- Encryption on files that have no backdoors
- Ransomware protection as standard
- Security enforcement for when you require it
- ISO 27001 UK data centres for compliance
For more information, please visit www.nimbox.co.uk
